Acronym Definition
OQRS Officers Qualification Records
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OQRS Officers Qualification Records
OQR refers to the Officers Qualification Record, NAVMC 123a, and is one of the
best sources of information concerning Marine Officers. It is similar to the
enlisted Service Record Book (SRB) with only minor differences. This "record
presents a cumulative and concise summary of basic events in the officer's
career from the time of acceptance of appointment to separation. The OQR also
serves as the basis for reporting information into the Marine Corps Total Force
System and provides commanders with background information to assist them in
officer personnel planning and assignment."
An officer's OQR contains, at a minimum, his NAVMC 763 (Appointment
Acceptance){essentially the Officer version of a contract}, NAVMC 118(3)
(Chronological Record), NAVMC 118(11) (Administrative Remarks), Record of
Emergency Data (RED), and Servicemembers Group Life Insurance (SGLI) Beneficiary
Election Form. In addition to this, if the Officer is a "Mustang," prior
enlisted, his enlistment contract(s) and DD Form 214. A NAVMC 10922 (Dependency
Affidavit) is also included for married Officers.
Standard Side of the SRB/OQR
The documents located on the right hand side of the folder are in every record
and can serve as a basis for comparison. A standard page may consist of more
than one page and is often identified by its NAVMC form number rather than its
title or actual position in the sequence.
DD Form 4 enlistment/reenlistment contract
The first standard page is the basic agreement which establishes the legal
relationship between the Service member and the United States Government. An
officer will have an Appointment Acceptance and Record page (NAVMC 763) in place
of an enlistment contract. This document represents the legal relationship
between an officer and the Government.
NAVMC 118 (3)
The Chronological record page is an historical record of a Servicemembers career
listing all significant billets held and all units with whom they served.
Periods of TAD as well as nonduty (UA, confinement, and hospitalization) will be
reflected. Proceed, travel and leave are not recorded.
Record of service
This page is a printout of the manpower management data base and lists all sets
of proficiency and conduct marks that a Marine received while serving in the
rank of corporal or below. The computer will figure and present the average
marks in service and the average marks in grade. On this page you will also find
a Marine's current composite score, which is used in calculating a Marine's
eligibility for each promotion through the grade of sergeant. Officers/sergeants
and above are not given pro/con marks, therefore this is not a standard page in
an OQR. This recommendation is a portion of your participation in the enlisted
promotion process. Guidelines from the IRAM are provided in Appendix A.
NAVMC 118 (8a)
The Military and civilian occupational specialties page is used in both SRBs and
OQRs. In addition to specialties a Marine's education, both civil and military,
is recorded here. The civilian education portion is not updated after initial
entry. The page was automated and moved to the document side. All changes are
now done electronically in the Marine Corps Total Force System (MCTFS).
NAVMC 118 (9)
The Combat history, expeditions and awards page (page nine) is used to record
this important information in both SRBs and OQRs. This page was automated for
the Marine Corps and moved to the document side of the SRB/OQR. All changes to
the page 9 are now done through Unit Diary transactions into the Marine Corps
Total Force System(MCTFS).
NAVMC 118 (11)
The Administrative remarks page is used in both SRBs and OQRs. The overall
intent is to record any matter forming an essential and permanent part of a
Marine's military history which is not recorded elsewhere in the SRB or OQR.
There are more than thirty specific entries which can be made. Use the guidance
offered in the IRAM for when and how entries must be made, especially when
recording the results of a counseling session or a negative recommendation for
promotion or reenlistment.
NAVMC 118 (12)
The Offenses and punishment page is used in both records to record VA,
declaration of desertion, the results of non-judicial punishment (NJP) and to
record good conduct, selected marine corps reserve (SMCR), and armed forces
reserve medal periods. Officers will not have NAVMC 118 (12) in the field OQR.
Record of conviction by court-martial (NAVMC 118 (13)). This page is used in
both records to record this information. If a Marine has never been convicted at
a court martial he will not have a page thirteen. Record of emergency data
(RED). This page is next in both records. It contains the most current
information on a Marine's next-of-kin and any insurance companies that the
Marine wishes to have notified in the event of death or serious injury.
Serviceman's group life insurance election document
This page follows the RED, and it must always be kept up-to-date because it
designates to whom this insurance will be awarded in the event of the Marine's
death. Permanent record of enlisted flight time (OPNAV form 1326/2). This page
is maintained as the last document on the standard pages side of an SRB for
those Marines who have performed duty as naval aircrewmen. Document Side of the
SRB/OQR. This half of the record is reserved for inserting superseded standard
pages, official letters, certificates, and various other documents. The IRAM
lists more than fifty examples of documents which may be filed on this side of
the record. Any document placed here must be of permanent value. The order in
which they will be placed will be determined by the local command.
The commanding officer's copy(s) of a Marine's leave and earnings statement
(LES) will normally be kept as the first document(s) on this side. These will be
retained until the annual LES verification is completed; this takes place during
the month which coincides with the last digit of a Marine's social security
number. Until a period of leave or delay is reflected on a Marine's LES, a copy
of the orders which authorized the leave period will be retained here.
Basic training record (BTR)
For the Marine Corps this is a computer generated printout of the Marine Corps
Total Force System(MCTFS). The local admin section produces the record using the
on-line diary system. The printout is now a permanent part of the SRB/OQR and
should be updated at least once a year. The BTR contains the following
information on a Marine:
Date and score of the last PFT
Rifle, pistol and swim qualifications
Dates of the last drug and annual security lectures
Assignment to weight control and military appearance programs
Service school attendance
Test scores such as the GCT and ASVAB
Basic individual record (BIR)
This document is also computer generated printout of the Marine Corps Total
Force System(MCTFS). organized in the following manner:
Contract information which includes EAS, EOS, ECC and extensions in effect
Service information such as grade, date of rank, MOS and deployment status
Personal/military information including decorations, duty preference codes, home
of record, religion, race, and citizenship
Dependent information including marital status, BAQ, location, and number
State and federal tax filing forms such as the IRS W-4 form will be located on
the document side along with a State of Legal Residence Certificate.
NAVMC 10922
The dependency application form, located on the document side, certifies a
service members right to BAH at the "with dependents rate."
DD Form 1172
An Application for uniformed services ID card-DEERS enrollment, when completed,
certified, and keyed into the unit diary system will enter a Marine's dependents
on the DEERS program. Failure to enroll one's dependents in DEERS can result in
the denial of medical or other benefits. Marines may also enroll their families
in the dependents dental plan with DD form 2494.
NAVMC 11051
Assignment to government quarters, is completed when a Marine accepts government
quarters in lieu of BAQ.
Official letters authorizing alternate body weight standards must be filed on
the document side of the record. It is essential for Marines granted a waiver to
have this letter as part of their permanent record. Failure could result in lost
promotions or duty assignments for the Marine concerned.
DD Form 1561
Statement to substantiate payment of family separation allowance, when completed
and filed in a service members record entitles them to FSA. The form must be
completed every time a service member is deployed for thirty or more consecutive
days.
As part of their record, dual service parents and single parents must file a
special power of attorney on the document side of their OQR/SRB. This special
power of attorney will detail the Marine's care plans for minor children in the
event of deployment.
When a Marine is given special authority for reenlistment or extension of
enlistment or when awarded a remedial promotion, the appropriate documentation
must be retained on the document side of the SRB. A career planning contact
record should be filed on the document side of the SRB of first term Marines to
document counseling with the command's career planner.
For Marines who work with classified material a number of important documents
may be retained. These include the record of personnel reliability program (PRP),
the PRP screening and evaluation record, security termination statements,
national agency check requests, requests for personnel security investigations,
and personal history statements.
Punitive and non-punitive letters of reprimand as well as page 11 entry
rebuttals will be filed near the end of the document side.
As the last document retained, there will be a record of disclosure, OPNAV FORM
5511/14, to record to whom and on what date information from the record has been
released Summary. This handout has examined the most common and useful personnel
records available in the Marine Corps. Take care of your Marines and yourself by
ensuring their accuracy and completeness at all times.
DUTY PROFICIENCY MARKS
In assigning duty proficiency marks, use a scale of zero to five. The mark
should indicate how well a Marine performed the primary duty during the marking
period. In addition to technical skills and specialized knowledge, qualities
such as leadership and physical fitness should be considered when they have a
definite relation to the primary duty assignment. Leadership, for example,
should be considered when evaluating a squad leader's performance of duty; or,
for a Marine assigned to recruiting duties, tact, persuasiveness, and personal
appearance would have a definite bearing on the performance of those primary
duties. Due allowance should be made when a Marine is filling a billet
inconsistent with the grade. The commander should consult with the officer or
senior noncommissioned officer who supervises the Marine's performance of duty
prior to assigning duty proficiency marks.
In additional to the standards listed in the table below, the following guidance
applies to assignment of duty proficiency marks to Marines upon successful
completion of recruit training based on a level of performance achieved in the
areas of marksmanship, water survival, close order drill, physical fitness,
academic tests, and inspections.
The majority of duty proficiency marks will be in the 4.0 - 4.4 range. As an
example, an average recruit would receive a duty proficiency mark of 4.2.
Recruits who receive a meritorious promotion, or are of meritorious promotion
caliber for efforts in recruit training, will receive a duty proficiency mark in
the 4.5 - 4.8 range.
A recruit who is selected as a platoon or series honor graduate will receive a
duty proficiency mark in the 4.9 - 5.0 range.
Use the following guidance and standards in assigning duty proficiency marks;
however, full discretion is left to commanders in assigning marks outside these
standards for good and sufficient reasons. Document a duty proficiency mark
below 3.0 by a brief page 11 entry.
MARK CORRESPONDING ADJECTIVE RATING STANDARDS OF PERFORMANCE for Marines in
Grade from E1(Private) to E4(Corporal)
0 to 1.9 - Unsatisfactory: Does unacceptable work in most of duties, generally
undependable; needs considerable assistance and close supervision on even the
simplest assignments.
2 to 2.9 - Poor: Does acceptable work in some of duties but cannot be depended
upon. Needs assistance and close supervision on all but the simplest
assignments.
3 to 3.9 - Fair: Handles routine matters acceptably but needs close supervision
when performing duties not of a routine nature.
4 to 4.4 - Good: - Can be depended upon to discharge regular duties thoroughly
and competently but usually needs assistance in dealing with problems not of a
routine nature.
4.5 to 4.8 - Excellent: Does excellent work in all regular duties, but needs
assistance in dealing with extremely difficult or unusual assignments.
4.9 to 5 - Outstanding: Does superior work in all duties. Even extremely
difficult or unusual assignments can be given with full confidence that they
will be handled in a thoroughly competent manner.
CONDUCT MARKINGS
In addition to observance of the letter of law and regulations, conduct includes
conformance to accepted usage and custom and positive contributions to unit and
Corps. General bearing, attitude, interest, reliability, courtesy, cooperation,
obedience, adaptability, influence on others, moral fitness, physical fitness as
effected by clean and temperate habits, and participation in unit activities not
related directly to unit mission are all factors of conduct and should be
considered in evaluating the Marine. The mark assigned, after consideration of
these qualities and, if necessary, consultation with the officer or senior
noncommissioned officer who supervises the Marine's performance of duty, should
represent a fair objective evaluation of the Marine's conduct for the marking
period. Failure to make satisfactory progress while assigned to a weight control
or military appearance program is one other factor which should be considered
when assigning conduct marks.
In addition to the standards listed in the table below, the following general
guidance applies to the assignment of conduct marks to Marines upon successful
completion of recruit training:
Generally, a recruit will receive a conduct mark in the 4.0 - 4.4 range. As an
example, an average recruit would receive a conduct mark of 4.2. A recruit
receiving nonjudicial punishment (NJP) will normally be assigned a conduct mark
below 4.0.
Recruits who receive a meritorious promotion, or are of meritorious promotion
caliber for their efforts in recruit training, will receive a conduct mark in
the 4.5 - 4.8 range.
A recruit who was selected as a platoon or series honor graduate will receive a
conduct mark in the 4.9 - 5.0 range. Use the following general guidance and
standards in assigning conduct marks; however, full discretion is left to
commanders in assigning marks outside these standards for good and sufficient
reasons. Base assignment of marks subsequent to the assignment of reduction
marks for a punitive reduction upon the Marine's conduct in the current grade.
Do not consider the NJP that awarded the reduction during a subsequent marking
period. Document the assignment of a conduct mark below 4.0 for any reason other
than court-martial or NJP (where no reduction was awarded) by a page 11 entry.
MARK CORRESPONDING ADJECTIVE RATING STANDARDS OF PERFORMANCE for Marines in
grade from E1 to E4
0 to 1.9 - Unsatisfactory: Habitual offender. Conviction by general, special, or
more than one summary court-martial. Give a mark of "0" upon declaration of
desertion. Ordered to confinement pursuant to sentence of court-martial. Two or
more punitive reductions in grade.
2 to 2.9 - Poor: No special court-martial. Not more than one summary
court-martial. Not more than two nonjudicial punishments. Punitive reduction in
grade.
3 to 3.9 - Fair: No court-martial. Not more than one nonjudicial punishment. No
unfavorable impressions of the qualities listed in paragraph 4007.5a. Failure to
make satisfactory progress while assigned to the weight control or military
appearance program. Conduct such as not to impair appreciably one's usefulness
or the efficiency of the command, but conduct not sufficient to merit an
honorable discharge.
4 to 4.4 - Good: No offenses. No unfavorable impressions as to attitude,
interests, cooperation, obedience, after-effects of intemperance, courtesy and
consideration, and observance of regulations.
4.5 to 4.8 - Excellent: No offenses. Positive favorable impressions of the
qualities listed in paragraph 4007.6a. Demonstrated reliability, good influence,
sobriety, obedience, and industry.
4.9 to 5 - Outstanding: No offenses. Exhibits to an outstanding degree the
qualities listed in paragraph 4007.6a. Observe spirit as well as letter of
orders and regulations. Demonstrated positive effect on others by example and
persuasion
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